Letter Writing
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Purpose of a Friendly Letter
A friendly letter is a way of communicating between two people (sometimes more) who are usually well acquainted. There are many uses and reasons for writing a friendly letter, but usually friendly letters will consist of topics on a personal level. Friendly letters can either be printed or hand-written.
Friendly Letter Writing
The friendly letter is typically less formal than that of a business letter. Usually the first paragraph of the body will consist of an introduction which will give the recipient an idea about you're writing to them with a short summary of the main topic of your letter. If you don't know the person you are writing to, you may want to introduce yourself in this introductory paragraph as well.
The next few paragraphs will usually consist of the message you want to get across along with any details you may want to convey.
The last paragraph will usually be the conclusion where you wrap everything up. You can sum up your main idea in this paragraph, thank the recipient for their time, wish the recipient well, and/or ask any questions.
Since friendly letters are less formal, you can feel free to write it however you like, but the above format is fairly common.
A friendly letter is a way of communicating between two people (sometimes more) who are usually well acquainted. There are many uses and reasons for writing a friendly letter, but usually friendly letters will consist of topics on a personal level. Friendly letters can either be printed or hand-written.
Friendly Letter Writing
The friendly letter is typically less formal than that of a business letter. Usually the first paragraph of the body will consist of an introduction which will give the recipient an idea about you're writing to them with a short summary of the main topic of your letter. If you don't know the person you are writing to, you may want to introduce yourself in this introductory paragraph as well.
The next few paragraphs will usually consist of the message you want to get across along with any details you may want to convey.
The last paragraph will usually be the conclusion where you wrap everything up. You can sum up your main idea in this paragraph, thank the recipient for their time, wish the recipient well, and/or ask any questions.
Since friendly letters are less formal, you can feel free to write it however you like, but the above format is fairly common.
Writing Thank You Notes
There are many reasons for writing a thank you note. Thank you notes may be written after receiving a gift, help from a friend, for attendance at an important event, or for any other occasion where you feel it is necessary. A simple thank you note shows your appreciation, it will make the person you are thanking feel better, improve your image as a grateful person, and/or increase the likelihood the person you are thanking will help out again
.
Thank You Note Writing
Thank you notes can be written on just about anything but writing it on something nicer than just plain white paper or through email will add to the value and presentation of your note. A thank you note that is hand written on a card will look more personalized and sincere than a note printed off the computer. Notes can either be mailed or given in person but the sooner it is done the better, usually within two weeks is a good time frame to use. Thank you notes are usually simple but thoughtful messages thank you write to express your gratitude. The following is a guideline that you can use when writing your thank you note
.
Greetings
Thank them
You should mention the gift/service and express your appreciation for it, e.g. "Thanks for the new bike you bought me for my birthday, it's just what I wanted
."
Mention something you liked.
Mention a specific detail about gift/service, e.g. "The color red fits the bike well! It is my favorite color
."
Update them
Update the recipient on your life pertaining to the gift/service, e.g. "I plan on riding the bike around my neighborhood everyday right after school
."
Add a personal note
Add a personal note to the recipient, it doesn't have to be very long or detailed, e.g. "I look forward to seeing you soon
!"
Thank them again!
You can never say thank you too much, and since this is a thank you note it is a very appropriate place to do it, e.g. "Thanks again for the bike
."
Closing
End the letter with a simple closing followed by your signature on the next line, e.g. "Love, (Line Break) Your Signature
"
Notes & Tips
If you received money, don't mention the amount, you may want to write something along the lines of, "Thank you for your generosity, it is greatly appreciated."
.
Thank You Note Writing
Thank you notes can be written on just about anything but writing it on something nicer than just plain white paper or through email will add to the value and presentation of your note. A thank you note that is hand written on a card will look more personalized and sincere than a note printed off the computer. Notes can either be mailed or given in person but the sooner it is done the better, usually within two weeks is a good time frame to use. Thank you notes are usually simple but thoughtful messages thank you write to express your gratitude. The following is a guideline that you can use when writing your thank you note
.
Greetings
Thank them
You should mention the gift/service and express your appreciation for it, e.g. "Thanks for the new bike you bought me for my birthday, it's just what I wanted
."
Mention something you liked.
Mention a specific detail about gift/service, e.g. "The color red fits the bike well! It is my favorite color
."
Update them
Update the recipient on your life pertaining to the gift/service, e.g. "I plan on riding the bike around my neighborhood everyday right after school
."
Add a personal note
Add a personal note to the recipient, it doesn't have to be very long or detailed, e.g. "I look forward to seeing you soon
!"
Thank them again!
You can never say thank you too much, and since this is a thank you note it is a very appropriate place to do it, e.g. "Thanks again for the bike
."
Closing
End the letter with a simple closing followed by your signature on the next line, e.g. "Love, (Line Break) Your Signature
"
Notes & Tips
If you received money, don't mention the amount, you may want to write something along the lines of, "Thank you for your generosity, it is greatly appreciated."
Writing an Apology Letter
An apology letter shows that you are sorry and says that you value your relationship with the other party. The sooner an apology letter is written and sent out the better it is for the relationship. Depending on the nature of the letter, it can either be written in the friendly or the business letter format
. Friendly/Personal Apology Letter
If this is a personal letter you should start the letter by saying that you are sorry to the recipient. Next you should admit your fault and take responsibility for your actions. Next you should volunteer or ask if there is any way that you can help out to resolve the situation. Then you should let the recipient that you will try to make sure that the situation will not happen again. To close off the letter you should apologize again. When writing a personal apology letter it should come from the heart and be sincere.
. Friendly/Personal Apology Letter
If this is a personal letter you should start the letter by saying that you are sorry to the recipient. Next you should admit your fault and take responsibility for your actions. Next you should volunteer or ask if there is any way that you can help out to resolve the situation. Then you should let the recipient that you will try to make sure that the situation will not happen again. To close off the letter you should apologize again. When writing a personal apology letter it should come from the heart and be sincere.
Writing Love Letters
A love letter is one of the few letters that should be written out on paper rather than typed. It shows that you care enough to take the time to write it out by hand and adds a personal touch to it. A love letter is an expression of one's feeling to another in written form
.
Love Letter Writing Tips
Put a picture of your significant other in front of you to help inspire you while writing.
Put on some light romantic music, or read some romantic literature to get you in the mood and give you some ideas on what to write about.
Write a rough draft first and then put it onto a final copy. A grammatically incorrect or misspelled letter can interfere with the message the letter is trying to convey. Also the presentation of the letter is just as important as the content.
Write your final draft on nice stationary.
Write from your heart, be sincere about what you say.
You should open up a letter with "Dear" if you are early on in the relationship, but if you are at a deeper stage, "My Beloved", or "To My One and Only" may be more appropriate.
Don't close your letter with "Sincerely", use, "With warmest regards" (if you are at an early stage of your relationship), "Love", "Yours always", "Your beloved" (if you are at a later stage of your relationship) or something else along those lines.
Wait at least a day before sending out the letter, just in case you wrote something that you may regret later.
Put a small dab of cologne or perfume on your letter before you seal it up and sending it out.
Usually people only put a date on for the heading of the love letter.
Writing the Love Letter
The following is a simple guideline that will help you write your love letter.
To start out with, write the first paragraph about how your lover makes you feel. In the next few paragraph right about qualities and characteristics which you find appealing about him/her and back them up with specific examples. To close out the letter talk about memories of past experiences that you shared with your partner and talk about your hopes for the future.
.
Love Letter Writing Tips
Put a picture of your significant other in front of you to help inspire you while writing.
Put on some light romantic music, or read some romantic literature to get you in the mood and give you some ideas on what to write about.
Write a rough draft first and then put it onto a final copy. A grammatically incorrect or misspelled letter can interfere with the message the letter is trying to convey. Also the presentation of the letter is just as important as the content.
Write your final draft on nice stationary.
Write from your heart, be sincere about what you say.
You should open up a letter with "Dear" if you are early on in the relationship, but if you are at a deeper stage, "My Beloved", or "To My One and Only" may be more appropriate.
Don't close your letter with "Sincerely", use, "With warmest regards" (if you are at an early stage of your relationship), "Love", "Yours always", "Your beloved" (if you are at a later stage of your relationship) or something else along those lines.
Wait at least a day before sending out the letter, just in case you wrote something that you may regret later.
Put a small dab of cologne or perfume on your letter before you seal it up and sending it out.
Usually people only put a date on for the heading of the love letter.
Writing the Love Letter
The following is a simple guideline that will help you write your love letter.
To start out with, write the first paragraph about how your lover makes you feel. In the next few paragraph right about qualities and characteristics which you find appealing about him/her and back them up with specific examples. To close out the letter talk about memories of past experiences that you shared with your partner and talk about your hopes for the future.
Writing a Condolence Letter
Writing a letter of condolence is one of the most difficult tasks we undertake because it’s always hard to know just what to say. Of course, what you say depends on how close you were to the deceased and/or the recipient of the letter
. Condolence Letter Writing
A condolence letter should be written in a friendly format. Unless you are a close friend or relative, start the letter by introducing yourself. In the next paragraph, offer your sympathy. The third (and final) paragraph is the place to offer assistance (if you are sincere in your desire to help) and to try to say something that genuinely helps the bereaved work through their grief.
What you don’t say in a condolence letter is almost more important than what you do say. All the same, even if you only write a line or two, you’ll show the family your support
.
Condolence Letter Tips/Notes
1. Keep condolence letters short. The family may have a mountain of cards and letters to read and answer. Don’t add to their burden.
2Never say you know how they feel. Simply put, you don’t. Even if you have endured a similar situation, grief is a very intimate series of feelings that are unique to each individual. Don’t intrude on them.
. 3When my son passed away, a well-meaning friend said, “At least he didn’t leave any children behind.” Her well-meaning words rattled me to the bone. I would have gladly given my life to hold his son in my arms just one time. Especially in cases where death was a long-suffering ordeal, you may be tempted to write that it was a “blessing” or “relief”. Don’t. Some words are best left unsaid.
. 4Do share a fond memory of the departed in the body (second paragraph) of your letter.
The passing of a loved one leaves a big hole in our lives. A well-written condolence letter helps fill the hole with friendship and love.
. Condolence Letter Writing
A condolence letter should be written in a friendly format. Unless you are a close friend or relative, start the letter by introducing yourself. In the next paragraph, offer your sympathy. The third (and final) paragraph is the place to offer assistance (if you are sincere in your desire to help) and to try to say something that genuinely helps the bereaved work through their grief.
What you don’t say in a condolence letter is almost more important than what you do say. All the same, even if you only write a line or two, you’ll show the family your support
.
Condolence Letter Tips/Notes
1. Keep condolence letters short. The family may have a mountain of cards and letters to read and answer. Don’t add to their burden.
2Never say you know how they feel. Simply put, you don’t. Even if you have endured a similar situation, grief is a very intimate series of feelings that are unique to each individual. Don’t intrude on them.
. 3When my son passed away, a well-meaning friend said, “At least he didn’t leave any children behind.” Her well-meaning words rattled me to the bone. I would have gladly given my life to hold his son in my arms just one time. Especially in cases where death was a long-suffering ordeal, you may be tempted to write that it was a “blessing” or “relief”. Don’t. Some words are best left unsaid.
. 4Do share a fond memory of the departed in the body (second paragraph) of your letter.
The passing of a loved one leaves a big hole in our lives. A well-written condolence letter helps fill the hole with friendship and love.
Writing an Invitation Letter
An invitation letter serves the purpose of inviting a guest to a party, an event or a celebration while conveying more information than a traditional invitations card. It serves two purposes; one, to invite the individual to the event and two, to ensure that the person receiving the letter is going to attend. There are two tenses used within the invitation letter, the present and the future. The present tense conveys information about the event and the future tense ensures the guest is going to attend.
Friendly Invitation Letter
A friendly invitation letter is similar to a business letter but contains less formal speech and can make nuances with memories that may be shared with the guests whom are being invited to the occasion.
Friendly invitation letters are used for a variety of reasons from engagement parties and showers to wedding invitations. They can also be used for personal parties and showers as well as housewarming get together. Personal invitation letters should be signed with a less formal sign off, such as; yours sincerely, best, or sincerely.
Invitation letters are used as an alternative to traditional invitations. They allow the host to convey different messages through the tone of the letter. Invitation letters allow the host to convey additional information that what is traditionally shared in an invitation card. Memories can be shared with close friends and family members that bring about memories of past events.
When sending an invitation letter, be sure to edit it completely, ensuring there are no punctuation, grammatical or spelling errors before the letter is sent to potential guests. Using these techniques, you should be able to create personal and professional invitation letters with ease.
A friendly invitation letter is similar to a business letter but contains less formal speech and can make nuances with memories that may be shared with the guests whom are being invited to the occasion.
Friendly invitation letters are used for a variety of reasons from engagement parties and showers to wedding invitations. They can also be used for personal parties and showers as well as housewarming get together. Personal invitation letters should be signed with a less formal sign off, such as; yours sincerely, best, or sincerely.
Invitation letters are used as an alternative to traditional invitations. They allow the host to convey different messages through the tone of the letter. Invitation letters allow the host to convey additional information that what is traditionally shared in an invitation card. Memories can be shared with close friends and family members that bring about memories of past events.
When sending an invitation letter, be sure to edit it completely, ensuring there are no punctuation, grammatical or spelling errors before the letter is sent to potential guests. Using these techniques, you should be able to create personal and professional invitation letters with ease.
Business Letter Writing
Purpose of a Business Letter
A business letter is a formal way of communicating between two or more parties. There are many different uses and business letters. Business letters can be informational, persuasive, motivational, or promotional. Business letters should be typed and printed out on standard 8.5" x 11" white paper.
Elements of a Good Letter
The most important element of writing a good letter is your ability to identify and write to your audience. If you are addressing your letter to the department of human resources, avoid using highly technical terms that only engineers would understand, even if your letter is addressed to an engineering company, chances are that the personnel in human resources does not have an engineering background.
The next element is that you make sure your present your objective in a clear and concise manner. Don't be vague about your objective, most people will not have the patience to sit there and guess at the meaning of your letter or the time to read a long-winded letter, just get to the point without going into unnecessary details.
Another important element to remember is to remain professional. Even if you are writing a complaint letter, remain polite and courteous, simply state the problem(s) along with any other relevant information and be sure to avoid threats and slander.
A business letter is a formal way of communicating between two or more parties. There are many different uses and business letters. Business letters can be informational, persuasive, motivational, or promotional. Business letters should be typed and printed out on standard 8.5" x 11" white paper.
Elements of a Good Letter
The most important element of writing a good letter is your ability to identify and write to your audience. If you are addressing your letter to the department of human resources, avoid using highly technical terms that only engineers would understand, even if your letter is addressed to an engineering company, chances are that the personnel in human resources does not have an engineering background.
The next element is that you make sure your present your objective in a clear and concise manner. Don't be vague about your objective, most people will not have the patience to sit there and guess at the meaning of your letter or the time to read a long-winded letter, just get to the point without going into unnecessary details.
Another important element to remember is to remain professional. Even if you are writing a complaint letter, remain polite and courteous, simply state the problem(s) along with any other relevant information and be sure to avoid threats and slander.
Writing a Resignation Letter
Before sitting down and writing a resignation letter, you should be almost 100% certain that you want to leave your current job, if not many complications can arise. The resignation letter should be written in the business letter format and be directed towards your supervisor or manager.
At a minimum the letter should state that you are leaving, when you are leaving, and thank them for the time that they have employed you. It is common courtesy to give at least two weeks notice before you leave your job, but sometimes you'll have no control over it.
It is important that you keep your letter positive, you want to maintain a good relationship with your employer and co-workers, and they can be potential future references or business associates. If you feel like your reason for leaving is honorable, you can include the reason for leaving in your letter, but if you think your reason for leaving may rub your employer the wrong way, there is no need to put the reason in your letter.
Resignation Letter Writing
The first paragraph of your letter should state that you are leaving and when you are leaving.
The second paragraph should explain your reason for leaving the company. (This paragraph is optional.)
In the third paragraph you can offer to make your resignation go smoothly for the company. For example, you can offer to help train a replacement with the time you still have left. (This paragraph is also optional.)
The last paragraph should thank the employer for the opportunity to work for, wish them well and/or express interest in maintaining your professional relationship.
At a minimum the letter should state that you are leaving, when you are leaving, and thank them for the time that they have employed you. It is common courtesy to give at least two weeks notice before you leave your job, but sometimes you'll have no control over it.
It is important that you keep your letter positive, you want to maintain a good relationship with your employer and co-workers, and they can be potential future references or business associates. If you feel like your reason for leaving is honorable, you can include the reason for leaving in your letter, but if you think your reason for leaving may rub your employer the wrong way, there is no need to put the reason in your letter.
Resignation Letter Writing
The first paragraph of your letter should state that you are leaving and when you are leaving.
The second paragraph should explain your reason for leaving the company. (This paragraph is optional.)
In the third paragraph you can offer to make your resignation go smoothly for the company. For example, you can offer to help train a replacement with the time you still have left. (This paragraph is also optional.)
The last paragraph should thank the employer for the opportunity to work for, wish them well and/or express interest in maintaining your professional relationship.
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Cover Letter Writing
What is a cover letter?
A cover letter is a brief one page letter sent along with the resume to potential employers. The purpose of the cover letter is to present yourself to potential employers and to let them know what position you are interested in and why you'd be a good fit for their company
.
Cover Letter Format
The cover letter format should be almost identical to the regular business letter format
.
Cover Letter Writing
Generally the cover letter will consist of three paragraphs. The first paragraph is an introductory one which introduces yourself. You want to include information on the position you are looking for and how you heard about and why you are interested in the position and/or company
.
The second paragraph should provide information on your skill, strengths, education, qualifications and/or experience. This paragraph should be concise and give specific examples of why you are the ideal candidate and not simply restate your resume.
The final paragraph should close up the letter by requesting an interview and possibly suggestion times that are convenient for you or stating that you can come in at a time that's convenient for the employer. Also you should let the recipient know what the best way and/or time to contact you is (you should let them know both your contact email and phone number so that they can contact you in their preferred method). Or you can let them that you'll follow up on this letter with a phone call in several days. You should thank them for their time to close up the letter
.
Each cover letter that you send out should be unique and tailored to the specific company and position you are applying to. Using one cookie cutter cover letter will lessen your chances for landing an interview. Also be sure to check for grammar and spelling and keep the letter to one page in length.
A cover letter is a brief one page letter sent along with the resume to potential employers. The purpose of the cover letter is to present yourself to potential employers and to let them know what position you are interested in and why you'd be a good fit for their company
.
Cover Letter Format
The cover letter format should be almost identical to the regular business letter format
.
Cover Letter Writing
Generally the cover letter will consist of three paragraphs. The first paragraph is an introductory one which introduces yourself. You want to include information on the position you are looking for and how you heard about and why you are interested in the position and/or company
.
The second paragraph should provide information on your skill, strengths, education, qualifications and/or experience. This paragraph should be concise and give specific examples of why you are the ideal candidate and not simply restate your resume.
The final paragraph should close up the letter by requesting an interview and possibly suggestion times that are convenient for you or stating that you can come in at a time that's convenient for the employer. Also you should let the recipient know what the best way and/or time to contact you is (you should let them know both your contact email and phone number so that they can contact you in their preferred method). Or you can let them that you'll follow up on this letter with a phone call in several days. You should thank them for their time to close up the letter
.
Each cover letter that you send out should be unique and tailored to the specific company and position you are applying to. Using one cookie cutter cover letter will lessen your chances for landing an interview. Also be sure to check for grammar and spelling and keep the letter to one page in length.
Writing a Complaint Letter
The complaint letter should be written in the business letter format. When writing a complaint letter you want to keep it short and to the point to help ensure that your letter will be read in its entirety, if you write a seven page complaint letter, it's highly unlikely that someone will sit down and read all seven pages
.
The complaint letter should be addressed to the customer service/consumer affairs department or the head office if there is no customer service department. The address and contact information of the customer service department should be available on the company's products or website
.
Complaint Letter Writing
In the first paragraph you should identify what the issue is and any relevant information that you believe is important. Be sure to include the following information if it's applicable to the situation: the date/time of the issue, location, name of person on duty, name of product, what the problem was, your account number, model number, price, warranty information and reference number. Be sure to stick with the facts and avoid putting emotions into your letter
.
The next paragraph should state what you would like done to resolve the situation. If you received poor service, you could request an apology or a coupon. If a product malfunctioned, you could request that you could exchange the product for a new one or request a refund
.
The last paragraph should thank the reader for the time. You can also throw in some compliments about something you liked about their company's product or service
.
You should include your telephone number/e-mail address after your printed name so that they can contact you ASAP if necessary
.
Be sure to keep a copy of the letter for yourself and include photocopies of any relevant documents and enclose them with your letter.
.
The complaint letter should be addressed to the customer service/consumer affairs department or the head office if there is no customer service department. The address and contact information of the customer service department should be available on the company's products or website
.
Complaint Letter Writing
In the first paragraph you should identify what the issue is and any relevant information that you believe is important. Be sure to include the following information if it's applicable to the situation: the date/time of the issue, location, name of person on duty, name of product, what the problem was, your account number, model number, price, warranty information and reference number. Be sure to stick with the facts and avoid putting emotions into your letter
.
The next paragraph should state what you would like done to resolve the situation. If you received poor service, you could request an apology or a coupon. If a product malfunctioned, you could request that you could exchange the product for a new one or request a refund
.
The last paragraph should thank the reader for the time. You can also throw in some compliments about something you liked about their company's product or service
.
You should include your telephone number/e-mail address after your printed name so that they can contact you ASAP if necessary
.
Be sure to keep a copy of the letter for yourself and include photocopies of any relevant documents and enclose them with your letter.
Job Interview Thank You Letters
You should write a thank you letter as soon as possible (within 24 hours is recommended) after the job interview, at a minimum this should be done through email but is recommended that you do this through a hard-copy of a letter printed out of your computer which can be sent in through the postal mail or faxed in. Hand written notes on thank you cards are also acceptable and good for short thank you notes. A hard-copy thank you letter should be written in the business letter format, while an email should be sent in the same format but without the heading (your return address, their address, and the date).
Thank you letter writing
The first paragraph should consist of thanking the interviewer for the interviewing you (remind him/her about the position you interviewed for and the date of your interview). You can also include information about your impressions about the company
.
The second paragraph should state your interests in the company and include any additional information about yourself that was not brought up in the interview which would make you a good candidate for the position. You can also emphasize your qualifications that were already discussed during the interview (don't make this paragraph too long, try to keep it between 3-5 sentences, pick the traits that you think were most important to the interviewer and emphasize them
).
The last paragraph should let the recruiter know that you expect to hear from them soon. Also let them know that you are available to come in again and are willing to discuss the job further. Write down your contact information again and what the best method and/or time to contact you is. To finish up the letter, thank them again for the interview
.
Notes/Tips
A thank you letter shows that you have good business etiquette, your interest in the company and the position, and reiterates your positive qualifications to the interviewer so it should not be put off.
If there was more than one interviewer; write individual thank you letters to each of the interviewers (make sure each letter is unique). If it was a panel of interviewers interviewing you at the same time, you can send out one letter and address it to the head interviewer and the interview panel and thank them as one group.
If you forget the spelling or the names of the interviewers, simply call the company and request the proper spelling and title.
Keep the thank you letter brief; make sure the letter does not go past one page in length.
Check for proper grammar usage and spelling.
Thank you letter writing
The first paragraph should consist of thanking the interviewer for the interviewing you (remind him/her about the position you interviewed for and the date of your interview). You can also include information about your impressions about the company
.
The second paragraph should state your interests in the company and include any additional information about yourself that was not brought up in the interview which would make you a good candidate for the position. You can also emphasize your qualifications that were already discussed during the interview (don't make this paragraph too long, try to keep it between 3-5 sentences, pick the traits that you think were most important to the interviewer and emphasize them
).
The last paragraph should let the recruiter know that you expect to hear from them soon. Also let them know that you are available to come in again and are willing to discuss the job further. Write down your contact information again and what the best method and/or time to contact you is. To finish up the letter, thank them again for the interview
.
Notes/Tips
A thank you letter shows that you have good business etiquette, your interest in the company and the position, and reiterates your positive qualifications to the interviewer so it should not be put off.
If there was more than one interviewer; write individual thank you letters to each of the interviewers (make sure each letter is unique). If it was a panel of interviewers interviewing you at the same time, you can send out one letter and address it to the head interviewer and the interview panel and thank them as one group.
If you forget the spelling or the names of the interviewers, simply call the company and request the proper spelling and title.
Keep the thank you letter brief; make sure the letter does not go past one page in length.
Check for proper grammar usage and spelling.
Writing an Apology Letter
An apology letter shows that you are sorry and says that you value your relationship with the other party. The sooner an apology letter is written and sent out the better it is for the relationship. Depending on the nature of the letter, it can either be written in the friendly or the business letter format
Formal/Business Apology Letter
If this is a business letter you should start the letter by saying that you are sorry to the recipient. Next you should give an explanation as to what went wrong. Then you should try to rectify the problem. To close off the letter you should apologize again.
Formal/Business Apology Letter
If this is a business letter you should start the letter by saying that you are sorry to the recipient. Next you should give an explanation as to what went wrong. Then you should try to rectify the problem. To close off the letter you should apologize again.
Requesting a Letter of Recommendation
Getting a good recommendation letter can significantly help you out in your application process so it is important to ask someone who you are in good terms with for a letter. It is also important to ask someone that knows you well for a recommendation and ask them for it in person. If you are seeking a letter for college or graduate schools, then it is recommended that you request letters from your teachers/professors. If you are seeking a letter for a job, business or professional school then it would be ideal if you got one from your current company. If you have not been at your current company long or if you are not currently employed then asking a previous employer is recommended. If that is not possible seek recommendations from respected professionals that you may know, such as doctors, lawyers, politicians, ministers and so on.
Ask for the letters early on, don't wait until the day before the letter is supposed to be sent in to request the letters of recommendation. Instead ask ahead of time. If you are going to apply to school ask your professor at least a month ahead of time. If you are seeking a professional letter, ask for a letter of recommendation whenever you leave a job.
Assist the writer with as much material as necessary, providing the writer with your resume and a list of achievments will make it easier on the writer. You may also want to give him/her any information that will help with the letter including your plans for the future, your strengths, experiences and other qualities you want to be presented in the letter. Be honest about the information you give, if you embellish it'll catch up with you later.
You should provide the writer with a stamped and addressed envelope. Also if there is a guideline that needs to be followed or any other material that needs to be filled out, you should provide that to him/her.
After the letter is sent out, you should send a thank you note to the writer. You can also thank them in person or over the phone as well.
Ask for the letters early on, don't wait until the day before the letter is supposed to be sent in to request the letters of recommendation. Instead ask ahead of time. If you are going to apply to school ask your professor at least a month ahead of time. If you are seeking a professional letter, ask for a letter of recommendation whenever you leave a job.
Assist the writer with as much material as necessary, providing the writer with your resume and a list of achievments will make it easier on the writer. You may also want to give him/her any information that will help with the letter including your plans for the future, your strengths, experiences and other qualities you want to be presented in the letter. Be honest about the information you give, if you embellish it'll catch up with you later.
You should provide the writer with a stamped and addressed envelope. Also if there is a guideline that needs to be followed or any other material that needs to be filled out, you should provide that to him/her.
After the letter is sent out, you should send a thank you note to the writer. You can also thank them in person or over the phone as well.
Writing a Letter of Recommendation
If you are requested to write a letter of recommendation but think that he/she is a poor employee/student or if you don't know him/her very well it is best if you decline. If you feel that you know the employee/student well it is a good idea to ask for additional information and/or conduct a short interview with him/her so that you'll have solid information to write in your letter Follow the business letter format with the exception of the inside address which you can leave out if it is unknown. Unless the name of the person is given to you, you should address the "To Whom It May Concern:" Also be sure to include your phone number and/or e-mail so the reader can contact you with any questions
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Letter of Recommendation Writing
The first paragraph should start out by stating your relationship to the applicant and how long you have known him/her. You should also state your professional position at the company/school and any additional information about yourself that will help build your credibility as a good reference
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The second paragraph should focus on building the applicant. It should give an overview of the candidate and his/her strengths and qualities
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The next 2 to 3 paragraphs should focus on a single quality followed by an example(s) of how they show that quality
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The closing paragraph should reiterate that the applicant would be a good employee/student and add any additional comments that you may want to bring up. You can also write about why you think the employee/student will be a good fit with the company, school, and/or position. Also let the reader know that he/she can contact you if they have any additional questions.
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Letter of Recommendation Writing
The first paragraph should start out by stating your relationship to the applicant and how long you have known him/her. You should also state your professional position at the company/school and any additional information about yourself that will help build your credibility as a good reference
.
The second paragraph should focus on building the applicant. It should give an overview of the candidate and his/her strengths and qualities
.
The next 2 to 3 paragraphs should focus on a single quality followed by an example(s) of how they show that quality
.
The closing paragraph should reiterate that the applicant would be a good employee/student and add any additional comments that you may want to bring up. You can also write about why you think the employee/student will be a good fit with the company, school, and/or position. Also let the reader know that he/she can contact you if they have any additional questions.
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